Terms & Conditions

ASSUMPTION OF RISK; WAIVER OF LIABILITY; INDEMNIFICATION

By accepting and using the rental items, the client (person(s) listed on the event agreement), for itself and all other persons that may use the rental items (including, but not limited to any of client's family or guests of the client in their home ), specifically acknowledges that each such item is being rented and used at the own risk of renter and such other persons.  Accordingly, the client, for itself and on behalf of all such other persons, to the maximum extent permitted under applicable law, hereby releases the Happy Camp-In and its owners, officers, employees, contractors and representatives (collectively, Happy Camp-In) from any claims, damages, risks, losses, costs, expenses, injuries or death that may result from any use of any rented items, whether the client, the children of client (and/or the guests of client that use any of the rented items), including but not limited to any damages to property and/or client’s home, which in any way is associated with or caused by any rental items rented by client.  Without limiting the generality of the foregoing, the client acknowledges and agrees that Happy Camp-In and none of the associated representatives will be liable, obligated or responsible for accidents, injuries or property damage directly or indirectly caused or incurred by the use (or misuse) of any person of any rental items rented by Happy Camp-In.  The client agrees to indemnify, defend and hold harmless Happy Camp-In (and each of the company's owners, employees or representatives) for, from and against any and all claims (including but not limited to claims of third parties), demands, suits, actions, causes of action, liabilities, damages, losses, costs and expenses (including, but not limited to, court costs and reasonable attorneys’ fees) which are made or asserted against, or which are incurred by Happy Camp-In, and which arises, directly or indirectly, out of this Agreement or any use by the client  or any other person (including, but not limited to any children of the client or any of client’s guests) that makes use of any rental items or which otherwise results from any act, omission, injury, accident, death or damage to property that arises from any use or rental of any items rented to the client by Happy Camp-In (whether or not as a result of negligence and whether or not foreseeable). 

DEPOSIT AND BOOKING

A $100 deposit is collected at the time of booking to secure your date and theme and will double as a $100 refundable damage fee. Final payment is expected no later than 7 days prior to your party (no exceptions).  After the event is over and all property of Happy Camp-In is inspected and found to be free of stains or damage, the $100 damage fee will be returned (within 2 days following your event).

FULL SERVICE SETUP AND TEARDOWN

Full service setup time is based on Happy Camp-In staff availability and will be determined approximately one week before the event. Teardown will occur prior to 11am on the following day so accommodations should be made accordingly. Sleepover guests should be free from the campsite area during teardown, so it is suggested that guests are picked up prior to teardown or again, other accommodations are made to keep them clear of the area.. Clients must be present for setup and teardown.

AVAILABILITY OF ITEMS 

All camp-in items are subject to change and based on availability. Items may vary from pictures or descriptions.

FORMS OF PAYMENT

We accept PayPal and Venmo for payment.  Final payment plus refundable damage fee are due at least 7 days prior to your event. Damage deposit will be returned within 2 days after party.

PROHIBITED ITEMS IN THE TEEPEE CAMPSITE AREA

No children age 4 or under should be on our beds or in the teepees at any time for safety. Our campsite setup is best designed for ages 5 and up.  Prohibited items as described but not limited to animals such as dogs or cats in campsite area, smoking near campsite, shoes, slime, fingernail polish, staining foods or drinks, make-up, blood, etc. Any stains inside or outside the teepee or on any other items may result in partial or complete loss of damage deposit. Excessive cleaning needs as determined by Happy Camp-In staff may result in loss of damage deposit. Please keep the campsite environment clean and smoke-free. 

CANCELLATION POLICY

We ask that you cancel or reschedule as soon as possible if a conflict arises. If you cancel less than 7 days prior to your event, your $100 deposit will be forfeited (only exception is a reschedule due to inclement weather or illness/ exposure to COVID-19). Clients MUST email at least 7 days prior to the scheduled event to cancel or reschedule for a future date to avoid forfeiting your deposit. We will try to accommodate your new event date, but themes and dates are subject to availability. If you have any questions about our policy, please contact us before booking to clarify any questions you may have. Thank you for understanding. Happy Camp-In reserves the right to cancel or reschedule at any time, but if Happy Camp-In has to cancel for any reason, a full refund (for money already paid) will be provided.

ACKNOWLEDGEMENT OF SPACE REQUIREMENTS AND CLEARING OF SPACE PRIOR TO OUR ARRIVAL

A non-smoking environment must be provided at all times. An adult (18 years or older) must be present for setup and teardown. Please clean and clear the area for setup of all furniture prior to our arrival time. If area is not prepped and ready upon our arrival, a $50 convenience fee will be charged. If the area is not clean and clear upon our arrival, we reserve the right to cancel your event without refund. If we encounter any unsafe environment upon our arrival we reserve the right to cancel the event without refund. It is the client's responsibility to ensure their home has enough room for set up and if adequate space is not provided, we reserve the right to cancel your event without refund. The overall size of the teepee and the twin memory-foam mattress combo is approximately 63"high x 50”W x 75”L. We can arrange the teepees in many different configurations to make them fit in most spaces. However, it is the client’s responsibility to be sure the space is large enough to accommodate all teepees reserved. If not, there will not be any refunds. If you are unsure please send us a photo of the space with dimensions.

DIY SPECIFICS

DIY packages require the client to pick up, set up, pack, and drop off all camp-in items. It is the clients responsibility to ensure they have adequate space both in their vehicle and in their home.  A larger vehicle will be needed to transport the items (size requirements are dependent on the number of campers). Design, layout, appearance and outcome of the camp-in are the client's responsibility. DIY camp-ins include air mattresses rather than foam mattresses. All mattresses are checked prior to renting but there still remains a risk of beds deflating. DIY camp-ins include fewer items than a full service package including but not limited to: fewer pillows, less lights and less tray decor. DIY pick up and drop off locations are to be determined by Happy Camp-In.  Pickup and drop-off times will be arranged between client and Happy Camp-In with drop-off time to be no later than 4pm the day after pickup.  

DIY camp-in results are the client’s responsibility. Happy Camp-In will provide items needed but the end result of the camp-in depends on the client. All items are checked prior to pick-up but due to the nature of DIY, there is risk of items not being usable due to unforeseen circumstances.

EVENT ITEMS DAMAGED/LOST OR STOLEN

Any damages or lost/stolen items will result in loss of your damage fee and may incur additional replacement costs. The client is responsible for the cost of replacing any damaged items due to mistreatment during the rental period. If any item is damaged, stained, excessively dirty, or exposed to cigarette smoke, it will result in the loss of your damage fee.

REPLACEMENT COSTS AND EXCESSIVE CLEANING

We understand accidents happen and sometimes things get damaged or an item may require excessive cleaning. In the rare instance something is damaged, the client is completely liable for the damages or excessive cleaning fees for items that are not in the same condition as they were when set up.

Damaged Items that will need to be replaced will require the following replacement fees:

§   Teepee-$50

§   LED Lighting- $20

§   Memory Foam Mattresses- $150

§   Air Mattresses- $25

§   Fitted Sheets- $8

§   Blankets- $20

§   Decorative/Throw Pillows- $25

§   Adjustable Bed Tray-$25

§   Lantern- $5

§   Light box or other signage/decor- $15

§   Excessive Cleaning Fee is $10 per item

*Happy Camp-In deems if the item shall need excessive cleaning or if a replacement is needed. Payment for damages and excessive cleaning fees will result in loss of your damage fee and may result in additional fees. If all rental items are not accounted for at pickup, the renter is liable for all costs and fees to replace said items.   

PET FEE

We love pets but for safety and health reasons, pets must be kept out of the camp-in area at all times - during setup, the event and teardown.  If pets are in or around the area during setup or teardown and/or if there is evidence of pets in the camp-in during the event (pet hair, damage, pictures, etc), a  $50 pet fee will be charged.  

SMOKE FEE

We have a strict no smoking policy.  A $50 smoke fee will be charged if evidence of smoking or if items smell of smoke. 

THIRD PARTY LIABILITY

Children must be supervised at all times by an adult (18 years or older) during the rental period. Happy Camp-In will not be liable for any personal injury, death, loss, or damage to property however caused during your rental period. The client is responsible for any accidents that occur during the rental period. If you have any safety concerns regarding our equipment, please let us know prior to departure after setup so we can modify or remove items if needed.

INSURANCE

Insurance is the client's responsibility during the rental time period. Happy Camp-In is not liable for any accidents that occur during the rental period. The client accepts all responsibility and is responsible for the security of the rental items at all times during the rental period. The client will be responsible for any damaged items.